CHECKLIST FOR HANDOVER OF SOCIETY FROM BUILDER
During
the handover procedure it is important to record and file all details related
to the process so that even if problems arise years later, all you need to do
is look through this set of records and, accordingly, figure out what to do
next.
The
builder-residents society handover procedure needs to be structured, but that’s
not where the process ends. There are a few things you should remember to check
even after the builder hands over your society.
1)Make
sure all society related issues are recorded and filed: All defects that you
find should be typed as a letter with a signed acknowledgement of the same from
the builder, so he is obligated to fix them. All important e-mails should be
printed and kept safely for future references.
2)Make
sure you make good use of the builder provided warranty period: Builders
generally offer a warranty period within which defects are to be pointed out
and duly fixed.
3)Form
a team of volunteers to check and cross check all formalities are done
correctly: Apart from the Management Committee, it is recommended that you
bring together a group of residents to volunteer in making sure all necessary
documents have been collected and all required formalities have been done. (To
learn what documents you need during society handover, read ‘Keep a Check on
These When Builder Hands Over Your Housing Society’)
4)Get
a community management software to help you keep a permanent track of records:
Getting a society management portal will prove significantly helpful in the
overall management of your community activities in the long run. (For example:
Common Floor Groups portal. With its many features such as Discussion,
Complaints, My Dues, Issue Tracker, Documents repository this portal will serve
as a platform to execute and manage community related activities effectively.)
5)Keep
originals safely and copies separately with the Committee President: Make sure
you keep originals of documents at a safe place such as the Association office
and their copies with the Committee President which, when his tenure ends, are
passed on to his successor.
6)Make sure you have all
documents mentioned on the ‘Handover’ Checklist: Double check that you have all
documents mentioned on the handover checklist in ‘Keep a Check on These When
Builder Hands Over Your Housing Society’.
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